Employee Expense Account Assistant

Platform: Windows
Link: DEMO-Version temporarily unavailable Price: 39,99 €

Platform: Mac OS
Link: temporarily unavailable



The program allows for managing the employee travel allowances. Every user can add a travel allowance request. The amount of allowance in the program comprises the amount of all the indicated expenses of the employee (transportation, hotel, etc.) and the amount calculated on the basis of the business travel duration.

Attaching of Expense

The program allows users to add expenses selecting the type of expenses from the list and specifying the amount. The list of available types of expenses can be modified. For every type there can be indicated a VAT rate. The amount of VAT will be automatically calculated for every travel allowance request.

Every type of expenses can be additionally categorized. For instance, selecting the type “Hotel”, you can add an extra list of categories for this type — hotel chain titles.

Calculation of Expense Reports

The amount calculated on the basis of the travel duration depending on the country of travel can be flexibly configured in the program. In the program settings, the user can set hour limits indicating the amount of payment for every country. For example, adding an hour limit of 8 hours for Germany with the payment amount of 12 euro will mean that the employee who spent more than 8 hours on business travel on a specific day would receive 12 euro for this day.

Adding a travel allowance request, an employee can specify the beginning and the end of the travel, including hours and minutes, and generate the payment amount on the basis of travel duration, and the program will calculate the number of hours for every day of travel and will automatically select the amount of payment for this day.

If several entries are determined for one country, the program will automatically choose the entry with the greater number of hours.

Additional Program Features

There are two roles for working in the program: standard and controlling. The standard role lets you add travel allowance requests. Having added the request, the user can change its status to “Done”. The controlling role additionally allows for viewing all employees’ requests, modifying them, and also changing the status of these requests to “Processed”.

Table Handling

All tables in the program can be easily and simply customized by the user - you can define which columns should be displayed, their order, width, and also choose the sorting of table contents.

All tables can be exported to CSV format, printed or saved as a PDF file.

Multiuser Program Principle

This program supports user identification. Each program user has its own login and password. All data changes are logged automatically by the program. The program allows you to track which user has added or changed the data. This logs the date and time of the changes, as well as full information about what has been changed.

The program can work with the local database, as well as with MySql central database. In the latter case several users can work with the program at the same time. When one user edits one object, it becomes available to other users in read-only mode.

Program Improvement According to Your Needs

The program works on the basis of the Temia Business Template (Java) developed component that provides reliable work of the program, and also enables to quickly modify the program under necessary users requirements without the heavy expenses. If you contact us, we will be happy to provide you with a program improvement estimate according to your needs.

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